Community Council Meeting Minutes

COUNCIL MEETING MINUTES

 

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Roy High Community Council January 18, 2022

Via Zoom

Start time: 6:30 am

In attendance: Matt Williams, Tiffany Alexander, Annette Corry, Suzanne Stirland, Matt West, Sophie Paul, Chris Maag, Kathleen Bideaux, Jennifer Bessinger, Shauntelle Anderson, Timothy Bean, Bobbi McGraw, Scott Hunt, Anthony Dick, Lori Parker

Welcome and Good Morning

• Introductions: Mr. Williams – discussed second quarter total F’s up by 16%
• Overall F grades have gone down
  • 1^st Quarter: 12%
  • 2^nd Quarter 16%

Council Business

1. Avid Team Breakdown/Timeline:

1. Choose a couple of teachers (we need to confirm an amount).
2. These would be teachers working with option kids.
3. Teachers to attend a 3 day conference in Denver CO Live.
4. Get with Matt Williams to discuss who would be on the Avid Team.

1. Soft Closure this week
   1. 36 positive cases is the minimum before soft closure is required.
   2. We had a total of 48 cases, which is the reason for the soft closure.
   3. Total days of soft closure 14 days total counting weekends.
   4. Class will be held Today January 18^th online. (A Day)
   5. Teachers will be taking role and sending virtual links.

1. Goals: 2022-2023 Trustland Plan:
   1. Current focus is to raise ACT Scores and also the attendance rates
   2. We will Obtain this by staying consistent with this focus.
      1. Focus on Marketing AP Classes
      2. Offer Incentives for participation
      3. Open position for Scholarship focus. (Find Someone to provide this focus to the students)
   3. Focus on keeping AP Classes and concurrent enrollment.
   4. Consider/continue with AP Prep classes to play role in higher ACT Scores. Note: Mr. Wilkey provides ACT Classes the closer ACT testing gets.

4. Our Plan:
   1. Follow up and stay consistent in following through with current goals
   2. Determine different incentives to trigger student participation
   3. Consider looking to bring in public speakers to connect with students
   4. Look for ways/incentives to motivate students through showcasing other students accomplishments.

5. Total Allocation:
   1. Last yr 2020-2021 $223,000
   2. This yr 20221-2022 $246,000.

6. Next Yrs Goals:
   1. Increase Act Scores 19-20
   2. Decreasing the F grades to 10%
   3. Increasing Attendance by working to decrease the percentage of Absences and Tardies.
   4. Provide $10,000 in grants for teachers to apply for individually. (EX: $500 per teacher to use in their classes as incentives for students, class projects, supplies, etc..)
   5. Council look into choosing a Motivational Speaker. (Locally)

RHS Administration Business:

1. Mr. Williams showed the Council http://roy.wsd.net/ Community Council Tab and subtabs. Our agenda, plan, guidelines, etc. are posted online.

Next Meeting: February 16, 2021

Royal Conference Room and GoogleMeets, Park in Visitor Parking

 

Community Council Contact Information from Chat:

Kate Bideaux --801-725-0568

Matt West 801.726.3956

Anthony Dick 801 564 2459

Jenn Bessinger 801-389-7159

Annette Corry 801-726-8396

Tiffany Alexander 385-319-1769

April Murray 801-644-3221

Janae Terry 801-675-1150

TJ Bean 801.645.8675

Suzanne Stirland 801-791-7725

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Roy High Community Council November 17, 2021

 

 

Roy High Community Council October 20, 2021

Via Google Meets

Start time: 6:32 am

In attendance: Tiffany Alexander, Annette Corry, Suzanne Stirland, Matt West, Sophie Paul,

Chris Maag, Mckel Gurney, Jennifer Bessinger, April Murray, Shauntelle, Timothy Bean

Welcome and Good Morning

• Introductions: Mr. Williams -- Each member introduced themselves

Council Business

1. Purpose/Responsibilities of Community Councils: 

1. LAND Trust Video -- Mr. Williams showed the required LAND Trust video describing how LAND Trust came to fruition, its purpose, and the guidelines for it.
2. Mr. Williams explained LAND Trust requires our members contact information are posted online to include emails and phone numbers (if you are comfortable with it being posted).
3. Shauntelle explained the purpose of the Community Council and where to find it online. USBE LAND Trust website
1. RHS CC Rules of Order & Timeline:

• . Shauntelle sent both of these in an email prior to the meeting

1. We will discuss the timeline at our next meeting

1. Terms & Parent Volunteer for one year term

• . Returning Members -- Shauntelle sent this out in an email prior to the meeting. 50% of the Council should be new members. 

1. The Council is a 2-year term. 
2. We will need to replace Michelle Dick because she is not available at this time. We will need to appoint someone to replace her and she suggested we look at those who ran 
3. We need someone with a senior who was newly elected to think -- Kate, Suzanne, and Janae all fit into this category

4. Future Meetings
   1. We need to allow anyone who would like to attend the meeting the opportunity to attend. We have been using Google Meetings. There are pros and cons with virtual and in-person. 
   2. The Council members discussed using a hybrid model with in-person and a Google Meets option. Mr. Dick, Matt West, and Tiffany Alexander contributed to the discussion.
   3. Motions:

• Shauntelle motioned to use a hybrid option 
• Mr. Dick seconded the motion
• The motion was approved

1. Time-- the time was moved to 6:30 am last year so that faculty members can fully participate. The Council decided to keep the time at 6:30 am.

5. Our Plan ($246,274)
6. Williams discussed using our “unexpended” money from the previous year for performing arts such as band/orchestra or fine arts such as ceramics. 
7. Most of our funds are allocated for teacher buy-outs. Teacher buy-outs are when the school pays the teacher to teach an additional class on his/her prep. This reduced class size.
8. Motions

• Matt motioned
• Suzanne seconded
• The motion passed

 

1. The school plan was sent prior to the meeting. The plan summary is:

1. Increasing ACT composite scores -- 
   1. ACT prep classes during school, summer, on weekends -- Junior Year focus.
   2. Looking at how to offer ACT prep for sophomores
   3. Reduce class sizes in math, science, and English
   4. Increase number of students taking Ogden Tech, concurrent enrollment, and AP classes
2. Decrease “F” grades each quarter and remediate “F” grades caused by COVID.
   • . Student Advocates -- work primarily on attendance

1. Student Advocates -- credit make-up
2. Roy provides many avenues for credit make-up
3. Power of One -- Roy staff selects a student to provide extra attention, not implemented that this year. $5,000 budget allocation for this activity. We may need to revise this allocation
4. Chromebooks -- This was a lifesaver during COVID-- Roy was already 1:1. A bulk of our funding goes toward the purchase and maintenance of them

6. Voting on Chair and Vice-Chair positions

1. Chair duties -- worked with Mr. Williams on creating the agenda and conducting the meetings. Works on follow-up on action items. Assists Mr. Williams
2. Vice-Chair duties -- Assists the Chair with the duties of the Chair.
3. Chair Nominations:

1. Shauntelle nominated Kate Bideaux
2. Shauntelle nominated Suzanne Stirland
3. Vice-Chair Nominations:
4. Mr. Dick nominated Tiffany Alexander
5. Shauntelle nominated Sophie Paul 
6. Vote by email

RHS Administration Business:

1. Mr. Williams showed the Council http://roy.wsd.net/ Community Council Tab and subtabs. Our agenda, plan, guidelines, etc. are posted online.

Next Meeting: November 17, 2021

Royal Conference Room and GoogleMeets, park in Visitor Parking

Community Council Contact Information from Chat:

Kate Bideaux --801-725-0568

Matt West 801.726.3956

Anthony Dick 801 564 2459

Jenn Bessinger 801-389-7159

Annette Corry 801-726-8396

Tiffany Alexander 385-319-1769

April Murray 801-644-3221

Janae Terry 801-675-1150

TJ Bean 801.645.8675

Suzanne Stirland 801-791-7725

 

Roy High Community Council March 17, 2021

 Roy High Community Council December 16, 2020

December 16, 2020, 6:30 a.m., via Google Meet

Members Present: Shauntelle Anderson, Jennifer Bessinger, Sam Bills, Tony Dick, Michelle Dick, Brenda Hart, Rob Lake, Cordale Lamb, Stefane Lamb, April Murray, Suzanne Stirland, Janae Terry, Matt Williams, Kate Bideaux

Members Absent: Dan Tanner

• Welcome & Good Morning
  • Mr. Williams welcomed everyone to the meeting. 

• COUNCIL BUSINESS:   Shauntelle Anderson, Chair
  • Minutes will be revised to read “6 school staff members” under #3 and Mr. Williams will include who made the motions. Suzanne motioned to approve as amended and Anthony Dick 2^nd the motion. Council voted unanimous in favor.
  • Shauntelle proposed the Rules of Procedure be changed to omit the need to post agendas in the school and in the office because they are posted on our website, Cordale Lamb motioned to approve and Anthony Dick 2^nd the motion. The Council voted unanimous in favor.
  • Shauntelle Anderson announced the election results. Shauntelle Anderson is Chair and Kate Bideaux is Vice Chair.
  • The Council discussed updating the website to include the rules, minutes, current plan, summary of last yr, community council purpose. Mr. Williams is our point person to make these changes. Shauntelle will get the content and work with him to make sure the changes are done.

• PRESENTATIONS & INFORMATION
  • Digital Citizenship presented by Lynn Raymond-- Summary of presentation
    • Fulfill a state requirement for a presentation on digital citizenship.
    • WSD uses iboss web filters to keep our students safe while using the internet. Chromebooks all have the filters. The iboss system has two filters with one being used as a back-up. If both filters go down, the internet is not accessible for our students. Filters are done by grade levels to provide age-appropriate filtering. Examples of blocked sites include ATOD, gambling, gaming (new), dating sites, social media (except Twitter), etc. Twitter is not blocked because it is used by educators to communicate with parents and students and is not a form of individual communication. You Tube is restricted in what it can show, especially with the suggested videos and advertising tiles. Mr. Williams get a report each morning on inappropriate use.
    • Bark monitors all students’ traffic in their student account drive (google suite communications), which serves a different purpose than iboss, Bark is free to school district and parent s can purchase additional features.
    • Google Suite also sets restrictions for school accounts. Google Hangouts is currently open but under review.
    • iPads are monitored as well (mostly for elementary schools).
    • WSD uses CIPA curriculum to teach grade-level appropriate digital citizenship.
    • If a parent finds any inappropriate sites come through the internet filters, they need to contact their administrator who will contact Lynn so that it can be corrected.
    • Mr. Raymond will provide “Common Sense” as a link for Matt to add to our Roy High website.

• Roy High Safety Procedures presented by Brenda Hart—Summary
  • Roy High completes four required drills each year – two are fire drills (August and January/February) and two emergency evacuation drills
  • Lockout Drill – keep everyone inside and continue teaching. Lockdown Drill—lock classroom, lights out, silence. Evacuate Drill—Roy High Plan (maps out where students and teachers meet and take roll). Shelter Drill
  • Mr. Williams will make sure the appropriate safety and digital safety information is on our school website.
  • SafeUT is an App that our students can use to report if they feel depressed or suicidal or if they believe a peer is experiencing these feeling. The App is on our website homepage at the bottom and is posted in multiple places in the school.
  • Bark also flags suicidal web search content and is included in Mr. Williams’ daily report.

*affects of quarantines on student grades/measuring emotional well-being

• The Council watched the Building the Trust video http://www.phillipsvideopost.com/approval/TL_PAULA/Building%20the%20Trust%20-%20Paula.mp4

• DISCUSSION ITEMS: Shauntelle Anderson led the discussion on the following items
  • Developing the 2021-22 Trustlands Plan
    • The council needs to create a timeline that includes submitting a plan in February. Mr. Williams will confirm the 2021 deadline and Shauntelle will draft a timeline.
    • Current Plan-- Right now most of our funding goes to Chromebooks and teacher buyouts.
    • Mr. Williams to research pertinent student data and email a report prior to our January meeting – ACT scores, number of “F” grades, percent of juniors on track for graduation. Mr. Williams stated our 2020’s graduation rate was 92%.
    • Council members will review the plan and data prior to the next meeting
    • Mr. Williams suggested that we remain as consistent as possible because the plan is working. Mr. Williams shared Roy is allocated $225,000 for 2021-22.
  • COVID-19
    • Mr. Williams explained the quarantining and isolation requirements and recent changes.
    • The state requires high school performance groups nasal swab, rapid COVID test every 2 weeks. He explained it takes about 20 hours to set up and complete the testing, with results in 15 minutes.

• RHS/Administration Business:
  • Jamie Ellis will be leaving in January to become an administrator at the district-level.
  • Panorama is a new program to address social-emotional wellbeing of our students. The surveys will help us gauge our students’ needs.

• Adjournment
• Kate motioned to adjourn, and Mr. Dick seconded the motion.
• Meeting adjourned at 7:42 am

• Future Meetings:

2021 dates: Jan. 20^th & Feb. 17^th, if needed March 17^th, All @ 6:30 a.m. 

 

 

 Roy High Community Council November 18, 2020

November 18, 2020, 6:30 a.m., via Google Meet

Members Present: Shauntelle Anderson, Jennifer Bessinger, Sam Bills, Tony Dick, Michelle Dick, Brenda Hart, Rob Lake, Cordale Lamb, Stefane Lamb, April Murray, Suzanne Stirland, Dan Tanner, Janae Terry, Matt Williams. Members Absent: Kate Bideaux

Council Business: 

1. INTRODUCTIONS: All members introduced themselves, Mr. Williams will email a directory which includes phone numbers for council business use only. Shauntelle Anderson & Matt Williams conducted the meeting.

2. ELECTIONS: It was discussed that although Shauntelle Anderson was elected as chair in the spring and Kate Bideaux as vice chair, we need to redo the chair election so new members are given a vote. It was decided that a digital election be held and Mr. Williams sent an email with ballots and asked that members vote ASAP.

3. RULES OF PROCEDURE: It was discussed that we need to adopt rules of procedure to include the number of parent and school employee members. Some years there are more parents interested than others. Minimum council of 10 suggested for high schools. Suzanne suggested we say up to 10 parent members and up to 6 parent members.

Motion to approve:                              Motion seconded:                               Vote: Unanimous in favor

Shauntelle will draft rules of order to include these numbers and we can approve them digitally or at the next meeting. It is important that we become compliant with Utah Code in order to continue receiving School LAND Trust money.

4. SAFETY: We watched a safety/health video, which informed us that the council should provide input on our school’s plan and that the Principal creates the safety plan. Suzanne asked how we can access that. Matt said we have 3 safety plans, over 300 pages worth: internet safety, disaster/emergency, extracurricular activities.  He will provide an overview of the plans, along with how we can access them. Shauntelle wondered if the digital tech person from the district could educate us about internet safety next month, Suzanne discussed the benefits of BARK, Shauntelle wondered if her son is signed up. In the past digital safety events were not well attended. Tony suggested we create a document that will remind/inform parents on BARK and how to sign up or use it appropriately.

5. PURPOSE OF COUNCIL: We reviewed the purposed of Community Council in involving parents, improving education at RHS, collaborating to wisely spend Trust Program money, and to spread the word to other parents about what Community Council is.

6. ALLOTTED BUDGET: Our current dollar amount is over $250,000, made up of $225,710 received this year and about $25,000 carried over from last year.

7. GOALS/CURRENT PLAN: Our current goals are two-fold.
8. Raise our ACT score average to 18. We have teacher buyouts to allow 4 ACT classes taught during the day as well as 6 teacher prep buyouts to reduce class sizes in science, English, and math classes. The current Plan is on the website and Matt will email it to council members as well. Sam questioned if ACT is a relevant goal since colleges aren’t considering them right now. Shauntelle pointed out that what we do now affects our students 2 years from now and it is still important to build upon what we have started. Tony shared that colleges are still taking ACT scores into consideration for scholarships & basic skills learned from ACT prep prepare students for college.
9. Decrease F grades through focusing on attendance. COVID-19 has dramatically affected attendance policies. Online students were at roughly 350 1^stqtr and at 220 2^nd qtr. We had 2200 F’s first quarter. Cordale asked about Chrome books. April reported that they are essential this year for online students as well as in the classroom. Things are running smoothly. Matt mentioned that repair costs are high. $110,000 goes to Chrome books, repairs, and tech upgrades for teachers.

8. COLLABORATION:

Shauntelle encouraged greater discussion via email between meetings. Please click reply all to suggest future agenda items, concerns, or ideas you have.

9. MEETINGS:

Meetings will be held at 6:30 a.m. and the next meeting is December 16, 2020. Tony & April expressed appreciation that our meetings are held earlier this year so they don’t have to leave early. We will stick

Motion to adjourn: Shauntelle, Motion seconded/thirded: Tony & Jen.

                    

Roy High Community Council December 10, 2019

 

In Attendance: Jennifer Bessinger, Jason Doliwa, Trina Favero, Cordell Lamb, Stephanie Lamb, Shauntelle Anderson, April Murray, Samantha Bills, Tony Dick, Brenda Hart, Matt Williams, Tyler King, Rob Lake, Natalie Cole, Julie Morgan, Rich Morgan, Kate Bideaux. 

Jason Doliwa went over the Meeting dates, the rest of the year meeting dates are as follows; February 11th and March 10th that will be it for this school year. We should be back in the conference room for the February meeting. 

Notes from the Meeting of November 12, 2019 were sent via email and approved during this meeting. No changes need to be made. Please let us know if there needs to be changes to the notes. 

Mr. King: Sped life skills classes have some unique needs. Some of that requires room clears. We have to clear the room to protect the safety of other students. Our rooms are not very well equipped to handle those kids. To help with safety concerns the district is building some additional rooms inside the life skills classes where they can essentially have a “time out”. This is going to be hugely beneficial. Right now we have one of those rooms vacated so they can do that construction. They are meeting in the conference room. They should finish the first classroom up in a week and a half and they will rotate to the other classroom. We will change one of the sped classrooms to what is currently Herrick’s classroom. Roy High School is getting overloaded. We are adapting and overcoming. They are moving two portables over here that are right now at Roy Jr. High, in preparation for high numbers again next year. We may have three life skills classes next year. 

Where the Trustland money comes from. Video shown by Mr. Williams: “Building the Trust.” 

As states entered the Union federal lands were appropriated to them to provide financial support for specific institution in 1894 congress allocated parcels of lands called “trustlands” to the new state of Utah. Utah was given sections 2, 16, 32, and 36 in each township resulting in scattered township throughout the state. In total 1/9 of the state was granted to Utah as trustlands. Congress required these lands to be used to support public institutions. Along with these land grants, congress also established permanent endowments to help support public institutions including public schools. Nearly 100 years later despite selling off half of the original land grant in the first few decades, Utah had done little to grow these endowments. A concerned group of educators, legislatures, and other stakeholders organized and advocated for an independent agency to manage the states’ trustlands in 1994 was SITLA established and developed a business model to maximize revenue from Utah Trustlands, in its first year SITLA nearly doubled the permanent education fund from 50 million to 95 million dollars and helped grow all permanent funds to a combined balance well in excess of over two billion dollars today. Entirely funded with no cost to taxpayers, a separate entity helps diversify and manage these in portfolios. Each beneficiary uses it for its most pressing need. 

“It’s good to know where it comes from every year, it’s supposed to increase a bit more next year. We need to discuss how to spend the money this next year.” 

Since last time we met we received our graduation rates, we were at 92 percent last year. It went down one percent, but it wasn’t that long ago that we were in the 80s and even in the 70s. WSD as a whole last year was at 84 percent. Two Rivers High School was at 82 percent last year, before it was in the 30s and 40s for Two Rivers. They really focused on graduation for Two Rivers. There is a Horizons Academy which they created last year which pulls most of those kids that won’t graduate so it’s kind of a pathway for those kids into adult education and it’s at 31 percent graduation so that is where that lower graduation rate went. State average was high 80s, as a district they were really impressed with the graduation rates. Horizons Academy they can work online through an edgenuity program; they funnel those kids through the edgenuity program they usually end up at Horizons Academy. Two Rivers is more for kids that a traditional high school isn’t working out for them and so this is a great option for them. Weber Innovation Center is at 45 percent graduation, which has been surprising. They have put the WIC students back into our high schools. We have a counselor that will work with those kids to get them to graduate. It was a shock to all of us and it will bring our numbers down a little bit. 

Cohort rate of graduation is when they start tracking a kid when they enter 9th grade, and if they drop out in those four years this affects the graduation rate. The actual day of graduation cohort is attributed to our transient nature, we started with 1855 and we dropped about 60 kids that were not found. Same thing happened at Roy Jr. that we never see where they go. We have more homelessness. The cohort is that 9th grade year. It is those 600 9th graders that started four years ago and where they are now. 92 percent is fantastic. 

Kate Bideaux “When you look at just the whole number my guess is that socioeconomic status, we may have a higher number of children in sub groups, the other high schools don’t have our diversity when we have a higher of children in our subgroups that make up our whole. We love our diversity; I’m even guessing of what is in the sub groups is why our non-graduation rate is so much higher.” 

Food pantry: Shelley Bush, “Down the first hall it’s located, when I first came we had the pantry packs, that were provided by the Catholic Community Service that basically they can grab a bag and go for a meal for an evening. There is tuna fish, macaroni and cheese and that kind of variety. We bring them out on Fridays, I noticed there are a lot of expired food, partially because they walk home and don’t want to carry it and they are embarrassed. The 

other portion is grab and go food that they can come and grab during the day. One thing I wanted to try and do to make it more effective, open it up after school hours, so if parents can grab it when they are picking up their kids, we are going to try it wed from 3 to 5. I’d like to see it be a little more utilized. If we can get the word out, It’s closer than going to Catholic Community Center or bishop’s storehouse, come on in take what you need, see from there what the needs are, and how to restock and refill it work with different partners.” Mr. Williams “I sent out an email to everyone on Roy High’s mailing list and I got back a bunch of replies saying how can we volunteer? What can we do to help? Right now we are going to see how it goes. We will just start there, we are regulated on what we can take in our goal is to reach out to see if some organizations will do some food drives and see what we need and see how much it is used on Wednesday nights. The community showed lots of interest to help.” 

Lynn Raymond from the district, about digital citizenship put in place that they wanted us to touch base with digital citizenship and what were are doing for filter for student internet access. With chrome books coming home. We have two I-boss filters, two industrial filters that are significantly different than what you do at home these are half million dollars each. They use artificial intelligence to see all of the traffic that comes through the network, it still forces all of that Chromebook traffic through the district. Everything goes through the first filter, if for some reason the filter goes down, the second filter will kick in, if that filter goes down then internet is stopped though those chrome books. Digital citizenship is part of it, we are trying to teach kids what is and isn’t appropriate online. You can imagine it is an uphill battle, it is two very contradictory things. We use common sense media that is a good one for parents, for what is safe and what is not safe online it talks about the types of things you should and shouldn’t post online. The other thing that we will be doing very soon many of you received an email from Bark. One of the questions we get asked in the communities, is they know what they are doing online at home but on their student account they have no idea what they’re doing so we are utilizing Bark. There is kind of the traditional way of keeping people safe on the internet is filtering. That is really a cat and mouse game, that if they know what they are doing they can get around it If they are using VPNs, Bark will stop that. More of a responsibility is where we teach kids, there is things you can do to try to get around filters to be inappropriate but what will happen is someone else will be notified through Bark with artificial intelligence, it kind of sees the emails, video chats, google hangouts, if anything is inappropriate it just grabs a snip it of that, and it will send it to the administration and parents too. We have been getting all that in place in the back end. We will have it fully in place in January, within a short period of time. It depends on what it is. You can go in and pick what you want to be notified upon, suicide, a weapon around the school, those types of things the administration will take action on, it depends on the severity, there are some that are typos, when it gets to a certain level of severity, we call parents and let them know. Bark is more specific and it depends on severity. We call the parents and let them know the next time they will get a AUP notification. And be banned for using their chrome books. As you know they have been using their phones the network access, where we have turned off the student Wi-Fi for their phones, they have moved to using their chrome books to chat etc. so now it lets us see what that chat is and if it is inappropriate. 

ACT: Brenda this Saturday is the free ACT where we have students signed up. We have 9 teachers who are helping run the test. Connie Malan is a go getter, she sent an email to the admin to ask if we wanted to do another free ACT test Feb 8th it looks like we have been approved for another writing portion of and online and the paper tests. This puts us at three free for our juniors this year. We have scheduled Jan 25 a Saturday for a skills training. Which will be great and they will be back for another test February 8th. We aren’t going to offer ACT’s practice test as it costs a lot. We will offer skills to students in specific categories. Just as important is our scores of tests, this has college readiness written all over it. We will see if it will affect our rates. The statistics show the more you take it the better you will do. On the January 25th, when do they need to sign up for that and is it fully open? Hart: “We will offer it for everyone... anything we throw out there now will be lost. We will be limited by the volume. We are still working out some of the details, it will be a great... free to the students. If we do the ACT prep it is 65 dollars per kid... we would hugely limit our kids if we did that. Watch for signups to happen in early January for the skills day. 

Auditorium: Mr. King “It is happening, we met with a ton of contractors, they came in and met with the architect and went through some of the specifics. They are working on their bids; they have to turn them in on Dec 18th. We are hoping to nail it down before break. We will choose which company they will go with. Seating: they are created so you can replace each individual part. We are working on sound. It’s plenty loud in the auditorium, but it’s not real clear. The clarity will increase significantly. Lighting will be a huge part of it. LED won’t have to be replaced as often. Cat walks, pulleys and getting out there to change lights are extensive and this will and improve the longevity of the lights. We will get new paint, carpet, curtains. The district gave us 1.5 million dollars; they weren’t able to fit new curtains in that original cost. The teachers weren’t happy, the curtains are worn out, sun rotten. Matt reached out to Dr. Stevens, we have been able to do some things and we will split cost. We were going to have to fundraise for that about 1/3 of the cost. Kate Bideaux mentioned a Ram grant that helped Ogden high’s auditorium. Roy’s Auditorium is used 52 weekends of the year. Maybe if we sell a Plaque on the chairs to help fundraise. We will lose 100 seats. Assemblies will be in the gym. Last one next Friday. It is supposed to be done by Aug next year. The Auditorium is 37 years old, everything is original. 

Last 10 or 15 min of the meeting let’s brainstorm next year: 

One of the main goals is to raise ACT scores, Average score is 18. This has been a great goal. I personally would suggest that we stay with that. I know that with trustlands, this has been our main goal and our focus.. 

Food pantry there is usually two problems. It’s really what do we need? More communication reaching out to what people need. Delivery system? How could we get people to use it? That is what it is for. Maybe we want to consider a subtler delivery method or get families using it, they need dinner and that is what it is for. Weber high stopped doing the food pantry, they have identified 25 students, and those kids know it’s a very discrete thing those kids come in on Fridays and they have a basket to take home. There are things to look into and make sure that the families that need it are getting it. One idea is to get a list on the website about the food pantry and needs. Council member “I grew up in a home where we got reduced lunch tickets and they were a different color and that was a stigma and everyone knew,” Shelly Bush, “There are 15 to 20 kids daily that will come in and get chili or top ramen for lunch, Let’s see what response we get to come in and get food tomorrow night as we go forward with it. We are wide open for ideas. 

Council Member Mr. Lamb “What about a goal around numbers of kids that are taking college level classes, what about accessing those classes in high school.” We have a wonderful variety. We have a high number of concurrent enrollment and AP classes. Mr. Williams “I love the idea of having a goal of increasing the number of kids that take concurrent enrollment and AP classes and OWATC classes.” Increasing that number is a great idea. If we could emphasize it. As we move our focus, we can continue the things that helps us get there, not forgetting about increasing our ACT scores. 

Current goals are on the website under community council: Trustlands goals: 1. Increase ACT composite score one point. We are 3 or 4 points below... Clearfield, and Weber. 2. 89 percent of our students will be on track with academic credit by starting of senior year. 3. Roy High will decrease the number of F grades given to less than 6 percent of each quarter. 

In February we will get a little bit more focused on what we want our goals to be. The meeting in March is when they have to be submitted and done. Send Mr. Williams ideas. We will probably keep increasing the ACT scores. We are increasing our classes we are offering. Two of them are concurrent enrollment class, Horticulture, History and Sports class concurrent enrollment which will help with graduation. 

On the goal of F grades it was brought up how effective is a C+ now on getting out for R and R, CLT team which is our group of teachers we will discuss with those things. How effective is R&R? We see it being hugely affecting. Lower end kids that walk out of class don’t care, they aren’t going to care anyway, there is a group of kids that want that hour lunch. The graduation rate and those things are proof of that. Would it motivate kids if we increased it to a B-? Mr. Williams “My fear is what is the tipping point. It will motivate some but for some, C plus is above average, there are so many things that some of it is teacher the teacher. There are so many things that go into that F. We will talk about that in our CLT Meeting how we tweak R & R a little bit, but it is about 10 percent of it is the teacher. 25 minutes helping teachers with their homework. There are certain kids that we battle with. I love using R&R really any situation that kids are having struggles. We love that that is an option, the thing that is so nice about it April Murray says is that she can totally help 10 kids that are struggling and get things made up. April Murray also attaches tutoring to their grade that they stay in for R&R and those kids will help tutor the other ones. We are not afraid to try things to make it better for the students. 

 

Roy High Community Council October 8, 2019

In Attendance: Jennifer Bessinger, Jason Doliwa, Trina Favero, Anthony Dick, Cordell Lamb, Stephanie Lamb, Shauntelle
Anderson, Kate Bideau, April Murray, Tyler King, Brenda Hart, Rob Lake, Natalie Cole, Julie Morgan, Rich Morgan, Matt
Williams.

Council Business: Meeting dates are good for the remainder of the year. Goal today is to review the Trust Lands Plans
and goals. The TSSP is a new grant Teacher and Student Success Plan, similar to the Trust lands plan. Our district has
chosen to make it similar in the requirements.
Digital citizenship training. November 12 th they will come in and do the training with the community council.

TRUSTLANDS PLAN FOR THIS YEAR: 208,000 is what we ended up receiving.
Goal 1: Increase the overall ACT composite score by 1 percent
Action steps: Have specific PLC in the summer for the teachers. Teachers were given a date to get together. And we
asked that part of that to be planning what they can do ACT wise.
Ongoing professional development for teachers, sometimes it is conferences etc.
Sophomore students will begin to take Aspire tests.
ACT prep programs, we will offer after school and before school courses.
Increase the number of students that take AP and concurrent classes, that is always a goal of ours. We will at least offer
two parent nights that will educate students and families to increase academic performances.
We will have an ACT class that is taught during day.
We will schedule a practice ACT day to have students see what it would be like
ACT will reimburse if Juniors if they have already paid for it. We just found out yesterday that the registration process is
through their counselor. We can and need to advertise it in our classes.
December 14 th ACT Ms. Hart: They are trying to see if online is the best way to take it. Roy High has been chosen as a
test site Juniors specifically, half will take paper test and half will take the online test. They will compare the two and
see if they do better on line. They can take it for free. They will again take it March 24 th with just paper and pencil. The
half taking online will show us accurate results, if students do better taking it online. Online is just specifically for
juniors. We have to have a minimum of 50. We just found out yesterday that they are allowing us to do it. Juniors
won’t know until they get here on December 14 if they are doing the online test or paper and pencil test.
Mr. Williams “the more times our students can be a part of it, see how it goes the better off student’s scores will be.
There is nothing natural about coming on a Saturday and taking a test for four hours. This will help with test anxiety”

Goal 2: Eighty-nine percent of students will be on track with academic credit by the start of
their senior year:
Edgenuity is a new program just for makeup credit. Original credit; we have weber online but it is a little difficult. There
are a couple other different smaller programs, we use PM school, Northridge learning center with packet make up
credit. Sometimes we help kids pay for those that are on fee waivers. Two option teachers will be assigned with
struggling students, right now that is Mrs. Kersey-Smith and Angie Knudson and they have about 15 kids in each class,
working with kids that failed classes getting them back on track.
What do the advocates do? We have two, they do anything from contacting students that aren’t in school, making a
plan on how to get them coming again and caught up. We had 40 kids that hadn’t come to school thus far this year,

they track them and make sure they are going to classes. They get them set up with doing online make up work,
working with counselors, they are extra support not letting kids fall through the cracks. Mr. Dick: “They are a great
resource, I’ve gone to them and they help contact kids, I can’t leave my classroom to track down kids, I can’t always
leave to make phone calls. We have two advocates that are at 5.75 a day.

Goal 3: Roy High will decrease number of F grades given to less than 6% at the end of each
quarter:
Graduation is our main goal, but we are also doing a lot of things for college and career readiness. Counselors have this
thing called: 1, 2, 4 and more goal, 1-year school, 2-year school and 4 year schools, but lots of things in between. That is
our goal is getting them involved and learning about something that will interest them that they might do. It used to be
that the high school focus was just go to college. but not everybody goes to college. Our goal is to help them to get
somewhere that they are interested in.
Math is the most the failed class. We have great math teachers; students just struggle with Math. April Murray wishes
more would kids would attend. We have after school tutoring. We have mid 20s in math class sizes. Mr. Dick “at times
I have had with 35, 40 kids its almost too hard to catch those who are struggling. Much better this year with mid to high
20s.” We also use this along with a couple of other sources to buy-out other teachers preps. Not all teachers want to be
bought out for their preps.
Ashley strong observes other teachers and is the literacy coach, she helps them with literacy.
We have an ALEKS program to help with math and the grant pays for extra licenses of it.
1 to 1 technology: Mr. Williams, “Maybe we weren’t ready, cart before the horse. Some adjustments are still needed.”
Kate B “However it gives everybody access. You can’t for see everything.” This is the student’s language. If we want to
compete educationally we have to be able to put them in the student’s hands, council comments are that not all
teachers are embracing it… Mr. Williams “we will continue to work on that.” Canvas: Colleges uses canvas. Now we
are preparing kids to use canvas. Meeting participants “Only thing confusing is that some teachers use google classroom
and students have to go back and forth. Council comments “We like the updates every week from canvas, to know what
assignments they have turned in or not.” Computers are their language. Mr. Williams: from Jr. High they spent
$60,000 in copies a year and this definitely cuts down on that, the chrome books basically pay for themselves.
We have been using smart boards, they are outdated, we now switching over to smart panel TVs.
Unused funds are usually being used for technology: In the past we have been able to write in and rotate it in the grant
to use through extra funds for the fine arts program etc. Matt would propose that if we have some extra money that
we use extra for fine arts. We will talk about it in next council. Council Members “$5,000 is not much when we are
talking about $208,000.” Our fine arts teachers worry that their jobs will be obsolete one day. Mr. Williams “It gives
students one more opportunity to be involved.”
We need to put the Trust lands plan on the WEB Page
TSSP: 107,000 in addition to the 208,000 from Trust lands:
It has been decided that we will have the same goals as for the Trust lands grant.
The legislature has given us extra funds. Our district has chosen that we will use some of it for a mental health
specialist. We share the mental health specialist with Jr. High. There is a referral process, counselors still handle
minimal situations. As it gets to a tier 3, Andrea Bailey can help with that. The goal is to hire more. Each Junior High
puts in a little bit, then district puts in half of the cost. We are realizing it is much needed with the anxiety and
depression of students. It could easily turn into a full time position here at the High School. This job is developing as we
go. Not a lot of school districts have it. We have a half time counselor who we made full time so 36,000 of that is to
make them full time. Every WIC student that is Weber On Line full time used to be categorized at WIC, at the end of

last year they sent them back to the school. Usually they are very far behind in credits. Roy High has 40 kids that are really

behind and only online. Each counselor has 5 or 6 kids that they have to keep track of. It was a huge shock on when
they sent them back to the high schools. The student advocates will work with these kids and each counselor has about
5 or 6 in their alphabet that they will have to work with that don’t come to the building at all.
Teacher buyouts and Flat panels TV’s, right now a teacher buyout costs about $10,000. Increase the ACT. We will use
other funds to try and increase ACT scores.
Students will increase their ACT score just by retaking it again.

In Addition:
Mr. Lake updated council on Fall sports, new Swim coach Nathan Toll.
Talked about the Assembly we had with “Instead with Nick Vijucic”. Awesome Anti-Bullying assembly.

 

ACTION PLANS:
Put Trust land plan on the web page of Roy High
ACT Prep classes.
 Can we have a summer class? It would help the very busy sport kids.
 Start classes and pushing ACT prep early in the fall.
 Counselors be involved to remind kids to retake ACT over and over.
 Have sophomores take ACT’s in preparation.
 Really push the free extra ACT for juniors on December 14 th . Find out when they have to be registered to take
this.
 Create another opportunity to get kids familiar with testing procedures, practice test. ACT prep class.

Scholarship information:
 Council Members will discuss and maybe send out information to parents quarterly about unknown
scholarships. “Top ten things for helping to get scholarships.”
 FASFA is required for college, it will be very good for parents and students to attend this week’s FASFA night.

 

Roy High Community Council November 12, 2019

 

In Attendance:  Jennifer Bessinger, Jason Doliwa, Trina Favero, Cordell Lamb, Stephanie Lamb, Shauntelle Anderson, April Murray, Samantha Bills, Mindy Silva, Brenda Hart, Matt Williams. Rob Lake, Natalie Cole, Julie Morgan, Rich Morgan.

Jason Doliwa went over the Meeting dates, the rest of the year meeting dates are as follows;

December 10, 2019, February 11, 2020, March 10, 2020 at 7:00 am in the Royal Conference room.   All in attendance agreed on time and dates.

SCHOLARSHIPS:   Taryn Isaacs.  “Scholarships is actually something that I am super proud of our counseling department for getting the word out about scholarships.”  In 2014 we had around $782, o00 awarded scholarships, 2018 was the first time Roy High hit over One Million in scholarships.  In 2016 it jumped to Two and a half Million, that was when we started college application week and helping students actually filling out applications.  In 2018 we bumped up to over 3-1/2 million in scholarships.  That is a pretty steady.  We are always looking for ideas to get kids to apply for scholarships.  

Taryn Isaacs:  We now approach scholarships more aggressively, at CCR we have a handout which shows three different areas, GPA and index score from ACT and show them how much they can for a scholarship.  At CCR we introduce them to the academic index chart. There is a chart outside on the bulletin.  We are in the middle of sophomore CCRS right now, parents are invited to those meetings, we have the folder that has the academic index chart, pamphlets.    Julie Morgan said the latest one is the best CCR she has ever been to.   Roy Counselors have a great resource on the Roy high website roy.wsd.net under students, counseling, and then under the tab of scholarships brings up 27 pages of different scholarships and how to apply and when the application is due.  Other scholarships come from government others come from private.   This is a big help for the students to find those scholarships easily.

When we meet with the juniors, we go in their classrooms, especially during college awareness week.   The junior lesson is all about the ACT, where they can study for it.   We show them the bulletin board.  They do a quicker CCR, we remind them again about scholarships.  We answer questions.  We remind them again how to apply for scholarships and how to sign up to take the ACT. 

Then for Seniors during college application week we go into their classrooms and prepare them for college application week and tell them all about the different scholarships, where to find them. Parents are invited to a senior parent meeting that was announced by email, at parent teacher conference and we have started a senior newsletter that we send out every quarter and that was announced on there too and unfortunately we get about 40 parents total to come.  We would like to increase that.  I think the biggest jump in our numbers have come due to college application week. Counselors make a lot of effort they take call kids down and try to get them to apply for scholarships.  We look at scholarships and try to find some kids to apply to a particular one.  Roy high has the most students in our district that has earned the EDGE scholarship at Weber State.  If you a have ideas and suggestions, to get kids to apply, please give us some ideas.  Scholarships in general the problem is no one comes knocking at your door.  It is a process; it’s like pulling teeth.   

Lamb: these are habits they are developing, the parents almost need to push kids starting in 7^th grade, sometimes by 9^th grade if they have failing grades it’s too late.  It’s hard for first time parents to catch that vision of how this will affect their kids’ college education.

Williams “kids don’t seem to care when they are in high school, I have a junior in college and now she is figuring out the importance of scholarships.”  They don’t put a lot of effort in applying in high school unless there is a push by the parents or counselors.

ACT UPDATE:  Brenda Hart:   Last time we met we met you guys threw out some ideas about having training prior to the kids taking the test.  We talked about it and we are going to offer a Saturday training for skills before the March 24^th test when all Juniors are required to take it.  We will have probably four sections, we will have teachers teach them how to have success in certain categories like reading and I think that has to do with kids just understanding the question altogether.  So we will have them move from group to group so that they can have a taste of all different aspects of the test.   Do you think we should just offer it to Juniors or all classes?   Members agreed we should offer it to all.   How many Saturdays before?  Do you think two Saturdays before?  The Saturday before is junior prom?   A few weeks before?  If they have a few weeks before to know what their weaknesses are.   Teachers will also offer some take away material to help them study and even in class they will go over some material.  We will definitely run with the skills training two or three weeks prior to the March 14^th ACT, maybe even four weeks.   Maybe the last weekend in February we will do that skills training.

December 14^th ACT:  We have given out 232 vouchers.  We don’t have access to seeing who has registers.   Connie keeps checking.  We hope we can see how many have registered as opposed to just how many vouchers we have given out.  The very very last day to register is November 22.   There is the deadline of November 8 but for some procrastinators they have bumped it to the November 22. 

Extra ACT in December:  Taryn:  We heard about an opportunity to put in for another free ACT it is a pilot we had to write them and submit an application.  We were selected. That is going to be December 14^th, students do not know if they will be doing the online version or the paper version. We hope that just doing it an extra time will help increase their comfort with it and their scores.  We always recommend that they have already taken it before their free one comes. Taryn Isaacs “That has been an unintended consequence with the free one being offered is that now even in parent’s mind is that they think ‘Oh don’t we just do that at the school’ the ACT that the juniors do they just think they do it once and they don’t take it again.  Even during the CCR with the juniors the number of students that had taken it in December was very small.   That was one of the focuses was to raise the ACT scores.  Matt Williams:  As Jason as I first met for Community Council that was one of the focuses to increase the ACT scores.   That is also part of the Trustlands goal is to raise the ACT scores and that is what statistics show, the more they take it, the levels go higher, they take it more serious, they feel more comfortable about it.  The cool part about it is they are trying to go online and this will be a great trial basis for us. Even at the Jr. High they would do bench mark tests and the more they familiarized themselves with the test, the better they did.  Statistics show that.  Ms. Bills:  Parents can pay the extra after they have taken the ACT and get the results on what they need to work on, what areas they need to improve on before they take the next test.

Ms. Lamb: If they go to online are they going to let them use the program that they are using in Math? Because they don’t use the calculators to graph as much because they are using the DESMOS to graft.  April Murray “There are not really any questions on the ACT where you have to use a grafting calculator.”  They just usually have the graphs right there for you.  You shouldn’t have to have a graphing calculator. 

 CLT- UPDATE   Collaborate Leadership Training 10/25:     Matt Williams: We had a training for our teachers, the CLT team taught and this is what we are working towards with our teachers:  Transfer and Essential Questions.

Transfer:   How does this transfer into real life?  Why are we learning this? 

Essential Questions:    Daily questions that you want the kids to understand what they are learning. 

 Last year they made great strides.  Last year the PLC’s made great strides and these questions are very important, if you are teaching a lesson what is the purpose of this lesson, is it just because it is your favorite lesson?  Or what am I trying to get them to learn today?  Each teacher has different essential questions.  We aren’t forcing each teacher to have the exact same question, but there are essential standards that are the same across the board.   April “We are making great progress; we are focused on what we want them to know next year.  Now we are focused on these questions and there is more thinking involved instead of just following procedures and steps.  Mindy Silva:  It is great to have the same goal involved and we are all working on the same thing.   Matt Williams:  It helps us to share, when I first started teaching, no one wanted to share what they were doing or what they were teaching.  What it allows teachers to do is to collaborate and talk and have the same goal.  The kids are learning the same thing as they did in different classes.   April:   We are all doing the same tests, there is more consistency as well. 

SP67 STUDENT SUCCESS GRANT FACILITATOR:  We have hired a new Roy cone facilitator:    Shelly Bush about week and a half ago.   She graduated from Roy High.   She spent some time working for Davis Chamber of Commerce.  She has spent time working with the Foundation and spent time working with and fundraising and donor relations, facilitating grants and making sure money spent is where it is supposed to be.  She is excited to be involved in this project and work with students and families and to make a difference.  There is a need for these resources.  

Matt:  The grant is 111 pages, as she embarks on this new process.  The grant is different than what it was about 8 or 9 years ago originally donated 458,000 that the state gives the Roy cone each year, a large portion of it goes to the boys and girls club, Weber Human Services and then at Eleven schools we employ a student advocate.   It’s about partnerships and student success.  Shelly is still getting her feet wet.  It is a five-year grant; we are in the fourth year.  The legislature may pull the grant the last year.  Regardless if we get the grant or not, I think the positon will probably remain here, just because of the partnership.   We are so restricted in how we can spend the money, that it does make it difficult sometimes in what we can use it for.  It will still survive and we will do really well.  We will still have a small pantry here, food drives, eagle projects, maybe move it over to the hope center.  Roy Jr High there is huge locker rooms and offices and long term goal is to move the pantry into one of those locker room.   Roy jr High won’t be finished until next year, food pantry is down the road that is the plan as of now. 

COMING UP AT ROY HIGH:

Veterans Assembly 9:30 to 10:30    Friday 11/15 Guest speaker is Mr. King

Senior Citizen Dinner 11/20 @ 4:30, those who are helping serve come at 4:00. 

Sub for Santa money that we have:  some we will use to help Cannon Cooper with medical bills and help to get him home and back to school.  He may possibly come to school in January whether he will be in a fancy wheelchair or walking. 

Digital literacy training will be here next meeting

If you know of families that need help with Christmas, send information by email to Matt Williams or the counselors and they will get the list started of families that need help.

Things to work on:  Ideas for next time December 10^th what we want to do for our plan.  We have worked on ACT’s and F percentages.  Come with some ideas.

Skills training last Saturday in February for ACT.